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BYOD is the emerging trend of employees using their personal devices, like smartphones, tablets, laptops etc, to remotely access any organizational network to carry out work. BYOD encompasses BYOP (Bring Your Own Phone), BYOT (Bring Your Own Technology) and BYOPC (Bring Your Own PC) and is now encouraged by companies all over the world.
Employees can thus access official mail on their smartphone, connect to office and work using their laptop even while they are traveling and use tablets to be part of conferences that happen at their office when they are away.
BYOD is important today since employees would want to deliver their best in today's competitive world and companies too would want to make the most of the manpower they have at hand.
Mobile devices used today are much advanced than the systems deployed by the IT departments in many companies. Thus it would prove fruitful for any company today to adopt lightweight ultrabooks, phones with large screens etc as part of their work culture. Experts believe that even if the IT departments in certain companies wouldn't want to encourage or adopt BYOD, they won't be able to prevent it from happening, in today's scenario. Hence, it's good for any company not to pose hurdles in the path of consumerized mobility; they should instead attempt to make full use of this after forming a thorough understanding of its benefits and risks.
There are different benefits of companies adopting and encouraging BYOD practices...
Though BYOD has its benefits, it's not bereft of drawbacks as well. Here's a look at the drawbacks of this emerging trend...
It is here to stay is certain; it's nothing short of a revolution. Today organizations rely a lot on BYOD; increased use of smartphones and other mobile devices have led organizations to adopt BYOD practices. At present over 40% organizations have adopted it. Experts say that by the end of the decade, over 85% of organizations worldwide would have adopted BYOD, in one form or the other. Small and Medium businesses are and would be making the most of the BYOD trend, owing to obvious reasons.
Having a well-defined BYOD policy is a must for any organization that has adopted BYOD. Such a BYOD policy, which governs how the devices can be used and which ensures maximum security to the organization, its customers and all data that the organization handles, should focus on the following aspects.
Employees should be made to sign the BYOD policy before they start using any personal devices for work or when they start working for the company.
We've already discussed the benefits of BYOD, plus the drawbacks as well. Despite the drawbacks, especially the security risks involved, adopting BYOD is always rewarding for any organization today. The work becomes easy and dynamic, profits are enhanced, productivity increases and employees are satisfied and more involved. It also offers maximum mobility to corporate resources. Overall, it's totally rewarding for any company, any organization.
Adopting and implementing BYOD is important, but any organization that implements it should ensure that it's fully prepared for it. In addition to preparing a BYOD policy, there should be attempts to address all related security issues. The policies should be clear- as regards wiping of data from employees' personal devices, regarding access of data and transfer of data and also regarding the type of encryption to be adopted.
A company that adopts Bring Your Own Device policy should differentiate business data and personal data and should also ensure that access to corporate data is privilege-based. All employees should be educated on various aspects of security and should also be taught to be responsible while using their personal devices for work. An audit on access to personal data and the kinds of devices used could help companies ensure maximum security. Having a comprehensive MDM (Mobile Device Management) suite is also important because with too many mobile devices being used to access organizational network and data, it won't be practically possible to manage and monitor each single device within the network.
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